Here we set out 10 realisable benefits when automating email security policies:
1. Improve Consistency
Manual enforcement through training can still lead to inconsistencies, with some users unknowingly violating security protocols. Automation ensures everyone adheres to the same high standards, eliminating such vulnerabilities.
2. Reduce Human Error
We all make mistakes. Automating email security removes the human element from the equation. Policies can be easily set for specific groups, departments, even individuals.
3. Faster Threat Response
Without doubt, automated systems can detect and react to suspicious outbound emails faster than humans. Handily, automated actions can also remove or if necessary, just flag the potential risk.
4. Improved Efficiency of IT
Not only does automating email security free up valuable IT time, it also provides valuable insight through detailed records, including audit trails and other useful analytics for IT to utilise.
5. Simplified Policy Management
Automation allows for centralised policy creation and delivery. Policies can quickly be created for different internal cohorts, dependent on business objectives & user rules.
6. Reduced Pressure on Users
We can all agree, users don’t want to be constantly vigilant regarding email security. It’s just another burden for them. Automation takes care of this problem, allowing users to focus on the main reason why they are there.
7. Scalability and Adaptability
Automated systems can easily handle large volumes of email and rapidly adapt to changing security threats. Likewise, a centralised policy approach can also help analyse large volumes of data and adapt to changing security threats and risks.
8. Better Regulatory Compliance
Given the strict and often punitive regulatory requirements, automated policies help ensure your organisation adheres to GDPR and other regulations by preventing accidental and unauthorised data disclosure.
9. Reduced Risk of Financial Loss
Data breaches and bad actor attacks can be and often are expensive. Automation helps neutralise these risks by safeguarding your sensitive data and intellectual property.
10. Protect Your Reputation
Your customers and clients don’t want to read or hear about any security incidents. Automation can go a long way in helping protect your brand and customer trust.
10 Benefits of Automating Outbound Email Security Policies
According to the latest ICO Data Security Incident Trends, nearly a third (32%) of all data breaches were due to some form of human error.
To put this into further context; 18% was due to data being emailed to the wrong person, 6% due to data being posted or faxed to the wrong recipient, 5% due to failure to redact and 3% due to failure to use bcc.
Quite clearly, emailing data to the wrong recipient is by far the biggest challenge. In fact, three times higher than the next largest, and more than 50% of all human errors.
There are of course several steps that can be taken to help reduce human error, not least user training and risk awareness. But if that is still not sufficient, automating your email security policies should be high on your list of alternative actions.
Here we set out 10 realisable benefits when automating email security policies:
1. Improve Consistency
Manual enforcement through training can still lead to inconsistencies, with some users unknowingly violating security protocols. Automation ensures everyone adheres to the same high standards, eliminating such vulnerabilities.
2. Reduce Human Error
We all make mistakes. Automating email security removes the human element from the equation. Policies can be easily set for specific groups, departments, even individuals.
3. Faster Threat Response
Without doubt, automated systems can detect and react to suspicious outbound emails faster than humans. Handily, automated actions can also remove or if necessary, just flag the potential risk.
4. Improved Efficiency of IT
Not only does automating email security free up valuable IT time, it also provides valuable insight through detailed records, including audit trails and other useful analytics for IT to utilise.
5. Simplified Policy Management
Automation allows for centralised policy creation and delivery. Policies can quickly be created for different internal cohorts, dependent on business objectives & user rules.
6. Reduced Pressure on Users
We can all agree, users don’t want to be constantly vigilant regarding email security. It’s just another burden for them. Automation takes care of this problem, allowing users to focus on the main reason why they are there.
7. Scalability and Adaptability
Automated systems can easily handle large volumes of email and rapidly adapt to changing security threats. Likewise, a centralised policy approach can also help analyse large volumes of data and adapt to changing security threats and risks.
8. Better Regulatory Compliance
Given the strict and often punitive regulatory requirements, automated policies help ensure your organisation adheres to GDPR and other regulations by preventing accidental and unauthorised data disclosure.
9. Reduced Risk of Financial Loss
Data breaches and bad actor attacks can be and often are expensive. Automation helps neutralise these risks by safeguarding your sensitive data and intellectual property.
10. Protect Your Reputation
Your customers and clients don’t want to read or hear about any security incidents. Automation can go a long way in helping protect your brand and customer trust.
Final Thoughts
Protecting your data from accidental or malicious loss through email is an ever increasing challenge to IT and management alike. Automation of email security, even in part or in full can remove many risks and bring key insights to improve your overall security posture.
< Back to news & blogs
Want to know more?
Call Us
01904 500255
Message Us