Secure File Sharing

Simple. Versatile. Compliant.

Secure File Sharing

Data with added trust & integrity.

Easily send and collect data securely from anyone, anywhere.

What is Secure File Sharing?

Sharing and collecting files securely is easy with the DOQEX portal. Once you’re set up, users simply click a button to share an individual file or folder with anyone. Not only is it highly secure, but also everything is audited for effective tracking and reporting.

Your Single Home for Data Security

1

Connect

Set up is quick and easy. DOQEX works with multi-platform complexities and setups using standard protocols.

2

Set Policies

Grant user roles and permissions. Whether at the individual, division or system level, you remain in control of your users activity.

3

Share

Get working! Users can now securely & easily share, collect, upload & manage their workflows.

Key Benefits

Ensured Data Security

Using our Security Policy Builder, admins can quickly automate processes that make everyones lives easier.

Extensive Control & Compliance

Apply granular policies on your file sharing, such as expiry dates, download limits, view only & watermarking.

Total Visibility

Full auditing and reporting on all file sharing activity. Generate scheduled and on-the-fly reports.

Improved User Experience

With Microsoft plugins and ‘click to share‘ functionality, it’s easier than ever to securely share and receive data.

Improved Workflows

DOQEX makes secure file sharing easy and frictionless, speeding up your business collaboration.

Automatic Password Protection

Passwords can be created automatically and sent via SMS or email to a recipient, incl. password reminders.

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“The firearms unit are proud and happy to work with DOQEX to develop the skills and tactics that help keep us secure and safe.”

Ian Hughes, National Firearms Instructor

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Securely Share & Collect Data

Share files and folders

Simply click a button to share an individual file or folder with anyone.

Data collection and file requests

Want someone to send you data? Simply issue a data request. Secure upload links will deposit one or more files in your chosen folder.

Automatic password protection

Passwords can be created automatically and sent via SMS to a mobile or by email to a recipient. Send password reminders or share reminders with a single click.

Policy Driven Security

‘View only’ shares

Share files without download rights. Recipients can decrypt and view files in real-time via a browser. Add watermarks (with audit trail and identifiers) to deter breaches by screenshots and cameras.

Automatic address book

Maintaining your contacts is automatic. Keep track of contacts, email addresses and mobile numbers.

Notifications keep you informed

Receive digest emails or immediate notifications of any defined activity. 

Secure and Controllable

Automated File and Share Expiry

Never forget to clean up files. Set policies with compulsory expiry times for files & shares. Plus limit the maximum time shares and files are available.

Limit and revoke download rights

Control how many downloads share recipients are allowed. Remove or extend download rights at click of a button.

Audit and Reporting

Knowing who did what, with whom and with what data is critical. Company Managers have access to the audit trail and report scheduler for their projects.

Share from the Network or Desktop

Map Network Drives

Network drives and folders (SMB/CIFS) can be mounted directly into DOQEX to improve productivity.

Virtual File Stores

Mount any external or internal filestore into DOQEX (FTP, SMB/CIFS or webstores) – set scanning frequencies, write permissions and mount points.

Multiple Plugins

Microsoft Office & Windows: Share directly from Word, Excel, Powerpoint & Windows Explorer.

Linux/Python Client: Upload files directly to DOQEX from your favourite shell or anywhere you have python installed.

FAQ

No. Any device with a modern, standards compliant browser is compatible with DOQEX. Users don’t need to download or install anything.

Contacts interact with your private data exchange portal

Your portal is created as part of the DOQEX service and is branded and configured to serve your workflows.  By default your portal is served via one of your domains, e.g. https://secure.yourorganisation.com

Via automated policy.

Everything from access rights to retention periods, TTLs, download limits, password formats and data sharing agreements are automatically set via policy (set by admin).

With unlimited user cohorts, you can define and retain complete control over the data rights and interoperability between office staff, remote workers, partners, suppliers and customers.

DOQEX fileview deploys the follwing security method:

Customisable watermarks can be embedded in every file. By default this includes a timestamp, URL, IP, agent string and device ID but admins can define their own watermark content.

The fileviewing method uses a separate in-memory decryption vault for each file. Each vault decrypts and buffers a small section of each file before streaming it to the browser. After each view the file vaults and encryption keys are scrubbed, no decrypted data ever touches disk.

Yes. Admins select if (and how) folders can be shared.

By default, child folders and file data cannot be shared, viewed or downloaded.

Version control is fully configurable.

By default, files are matched by filename but may also be matched by hash or MIME type. Admins select how duplicate files are handled included renaming and extension rewriting.

Yes. In practice, the majority of DataOps amongst DOQEX data exchanges are collecting and managing inbound data.

Data uploads can be initiated in many ways including by a user, via a project workspace, published in workflow form, generated by back office systems via an API call, added by a contact via sFTP or embedded in an email.

As long as necessary.

However, every data object has an expiry date. Expiry dates are set by policy and you control what those are, who can change them, when and by how much.

To prevent indefinite and uncontrolled data retention expiry dates are compulsory in DOQEX.

As long as necessary.

However every share has an expiry date. Expiry dates are set by policy and you control what those are, who can change them, when and by how much.

To prevent accidental or uncontrolled data loss share expiry is compulsory.

Yes. DOQEX provides multiple modern APIs.

The DOQEX API playground contains reference code and implementation examples for a huge range of endpoints.

The DOQEX devOps team will work directly with you to quickly scope, develop and test functionality so you can quickly extend that back-office app or extract audit logs for your SIEM service.

Yes. DOQEX is Microsoft AIP aware. Data flows across your DOQEX service can be scanned for classification data. Configurable actions are set within the DLP engine.

DLP functionality can be enabled for data flows.

DLP policies are configured within the DLP engine allowing inspection, quarantine options and range of customisable alerts.

For further details, visit our Data Loss Prevention page.

Yes. Data flows can be passed to the in-built AV/AM engine for inspection.

Configurable actions include bounce, quarantine options and range of customisable alerts. The API interface also allows AV/AM scanning to be built into your applicatoin allowing fast call-back results.

Yes. Every email and SMS message sent by DOQEX is customisable.

There are a wide range of notification options which can be applied to different user cohorts, options include immediate, digest and scheduled notifications.

Feature List

Hover over any feature to learn more about it.

Admin

View only access

Share files without download rights. Optionally embed a watermark to deter breaches by screenshots and cameras.

Audit log and Reporting

Create an audit trail and user identifiers of all your securely shared documents. Managers have access to the audit trail and report scheduler for their projects.

Data Encryption

All data is encrypted at rest and in transit.

Multi Factor Authentication (MFA)

To strengthen security and prevent unauthorized account access.

Automated File and Share Expiry

Set policies to apply compulsory expiry times for all files and shares. Limit the max. time shares and files are available.

User roles and permissions.

Set individual, division or system level permissions. Remain in control of user rights, quotas and authentication methods.

Limit or revoke download rights

Control how many downloads share recipients are allowed. Remove or extend download rights at click of a button.

Full version control

Version Control can be enable to allow file changes to be tracked. Users can easily revert to previous file versions or fork a new version.

Full Scope Audit Trail and Report Generator

Admins can access an organisation-wide view of the workspaces, complete with usage statistics, file activity, and volume metrics.

Map Network drives

Network drives and folders (SMB/CIFS) can be mounted directly into the platform. This avoids the need to duplicate data and improves user productivity.

Uncapped Storage Capacity

Unlimited (Fair usage policy). Each customer is allowed a minimum storage level of data out of the box.

Virtual File Stores

Mount any external or internal filestore into DOQEX. Using FTP, SMB/CIFS or webstores, you can set scanning frequencies, write permissions and mount points.

Password policy designer

Set clear rules on how your passwords are created across the organisation.

Data Loss Prevention (DLP)

Data Loss Prevention engine is a comprehensive policy driven tool to help prevent data exfiltration and data loss.

Watermark documents

Embed a watermark to deter breaches by screenshots and cameras.

Malware and content protection

Data transiting DOQEX can be sent to the scanning engine which helps protect against malicious activity to prevent the propagation of malware.

API Integration

Integrate with any of your existing tools via API.

Automatic password protection

Passwords can be created automatically and sent via SMS to a mobile phone or by email to a recipient.

Manual password protection

Passwords can be mandatory or a pre-shared password according to policy

Password Reminders

Send password reminders or share reminders with a single click.

Division-level sharing

Projects, folders and files can be shared with a specific division, granting access to all users of that division. Further controls over access rights can be configured.

Event Notifications for (Admin or User)

Use event notifications for individual users and groups. Track and schedule digest reports.

User

Data and file requests

If you want someone to send you data, simply issue a data request. Secure upload links will deposit one or more files in your chosen folder.

Project Spaces

Create your own spaces, which are secure compartments within your Workspace

One click (Speed Dial) sharing

Configure a speed dials in the share portal to enable one click sharing of files & folders.

Request data from individual addresses

Generate unique data submission links for an individual email address or user. Link usage fully tracked and manageable.

Request data using permanent links

Generate and publish data submission links which are ideal for inclusion within forms, documents, web pages and other customer facing resources. Links can be pre-shorted and a QR code generated.

Single Sign-on

Multiple SSO options available incl. SAML2, OpenID, Okta

Public file sharing

This provides easy recipient access to files to anyone with the link.

View via web browser

Allow recipients to decrypt files in real-time and display them in their browser.

Automatic address book

Maintaining your contact address book is automatic. Tracks contacts, email addresses and mobile phone numbers.

Microsoft Office Plugin

Share directly from Word, Excel, and Powerpoint. With a single click, users can upload files, set passwords, create download links, send links to contacts, and send passwords via text message.

Microsoft Windows Client (Explorer)

Upload files directly to DOQEX from Windows Explorer. Right mouse click, select “Send to DOQEX“. It’s that simple.

File & Folder Sharing

Secure sharing of files and folders - fully configurable down to user level. Simply click a button to securely share an individual file or folder with anyone.

Linux / Python Client

Upload files directly to DOQEX from your favourite shell or anywhere you have python installed. Build scripts or python programs to send data directly to your DOQEX service.

General

ISO27001 certified

DOQEX is audited and certified to meet ISO 27001 information security standards.

256-bit AES encryption

All data processing is via FIPS 140-2 approved encryption algorithms.

Managed Service

We look after and monitor your day to day administration of the service, making adds, moves and changes as requested. Plus providing audits and reporting.

Fully Private White Labelling

DOQEX services are private and unique to each customer. Services are fully white label with all contact points fully customisable including email and sms templates, EULAs and site footers.

Division and Company sub-domains

Create sub-domains within your DOQEX service for divisions, group companies or other external entities. Segregated branding, urls and ssl certificates.

Want to know more?

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