Project Spaces

Collaborate. Control. Comply.

Project Spaces

Collaborate securely outside.

Secure spaces for your suppliers, partners and customers.

What are DOQEX Project Spaces?

Project Spaces offer a private, controllable resource pool of documents for you and your collaborators.  A simple and easy way to create secure spaces for your suppliers, partners, customers and colleagues.

Secure No-fuss Collaboration

1

Create

Store content securely, organise roles, access rights & project space permissions. With version control & audit tracking.

2

Share

Grant user roles and permissions. Whether at the individual, division or system level, you remain in control of your users activity.

3

Manage

Start working! Users can now securely & easily share, collect, upload & manage their workflows.

Key Benefits

Secure Workspaces at Speed

Quickly create a project space and store content securely, organise roles, access rights and project permissions.

Admin-Free Zones

Project Managers can create spaces & control members themselves without the need for administrators.

Version Control

File variants can be automatically tracked.  View, select and restore previous versions or copy any version as a new file.

Control Document Viewing

Specify documents as ‘view only’ and remove the right to download. Add watermarks & full audit tracking.

Share Securely from your Desktop

Forget NFS. Move files between windows file explorer and project spaces at click of a button.

Add Members from any Organisation

Anyone from any organisation can join a project space with appropriate authentication for them.

Find out in only two steps

“DOQEX’s quick setup of our branded data portal solved numerous workflow headaches and continues to save the division significant operational and audit overhead.”

John Pierce, Head of Region

Tell Me More

Simple Controllable Workspaces

Unlimited project spaces.

Simply click a button to request a project space. Grant users the right to create as many project spaces as they need.

Add members from any organisation

Anyone from any organisation can join a project space. Project Managers can control project members without the need for administrators.

Access control and authentication

Select appropriate authentication methods for your collaborators.  Choose passphrases, tokens via SMS, single use links, AD sync/auth or a published standard like SAMLv2 or OpenID.

Effortless Management

Simple, secure file sharing and collaboration

Store content securely, organise roles, access rights and project permissions.

Work and share securely from your desktop

No need to rely upon shared network file systems. Move files between windows file explorer and project spaces with a single click of a button.

Useful & Flexible Features

Data submissions and file requests

Bringing data from outside is simple. You can create & publish persistent project-wide or individual information submission links.

Full Version Control

File version control automatically tracks file variants.  View, select and restore previous versions or copy any version as a new file.

Flexible file locking

Lock a file with a single click. Project Managers can restrict downloads, file viewing and sharing. 

Granular Awareness

Notifications to keep you in touch

Set the conditions & users you wish to notify of events. Use digest emails or instant notification of download and upload activity. 

Audit and Reporting

Anyone from any organisation can join a project space. Project Managers can control project members without the need for administrators.

Access control and authentication

Project Managers have access to the audit trail and report scheduler for all their projects.

Always Secure

Data is encrypted at rest and in transit

All data processing is via ISO27001 compliant mechanisms and FIPS 140-2 approved encryption algorithms.

Granular permissions

Control rights at folder & user level to edit, share, view, create sub-folders, storage & file size, file locking, deleting and moving data.

Control document viewing

Set ‘view only’ and ‘no downloads’.  Use audit trail and identifier watermarks to deter screenshots and cameras.

Always Compliant

Control document retention

Enforce policies with time limits on document lifetimes. Set a TTL before automatic shredding and data destruction.

Control share policies

Set share lifetime policies on a per division or project basis. Allow users only to create shares within limits specified.

Limit and remove download rights

Control how many downloads share recipients are allowed. Remove or extend download rights at click of a button.

FAQ

The main difference is that a Project Space is an area that is controllable by the Project Manager and not the IT administrators. You can create any number of Project Spaces – controlling who can join and how the individuals can interact with the folders and data in that space.

Simple. Once you have access to the Project Space portal, it’s as simple as clicking a button to request a project space. You can then quickly add users and grant them appropriate access rights.

Invited users will be notified by email once they are added. You can select the appropriate authentication methods for your collaborators. Choose passphrases, tokens via SMS, single use links, AD sync/auth or a published standard like SAMLv2 or OpenID.

It’s up to you. You can set your own expiry date on each Project Space. 

You can set permissions right down to the individual user and folder level. Alternately, you can set project wide permissions.

You can control the rights to edit, share, view, create sub-folders, storage & file size, file locking, deleting and moving data.

Feature List

Hover over any feature to learn more about it.

Admin

Access control and authentication

Select appropriate authentication methods for your collaborators. Choose passphrases, tokens via SMS, single use links, AD sync/auth or a published standard like SAMLv2 or OpenID.

Data Encryption

All data is encrypted at rest and in transit.

Control document viewing

Specify documents for viewing only and remove the right to download.

Watermark documents

Embed a watermark to deter breaches by screenshots and cameras.

Audit and Reporting

Create an audit trail and user identifiers of all your securely shared documents. Managers have access to the audit trail and report scheduler for their projects.

ISO27001 Certified

DOQEX is audited and certified to meet ISO 27001 information security standards.

256-bit AES encryption

All data processing is via FIPS 140-2 approved encryption algorithms.

Version Control

Enable file version control & tracking. View, select and restore previous versions or copy out any version as a new file.

Notifications

Choose the conditions and members you wish to notify of events. Select digest emails or immediate notification of download and upload activity.

Control share policies

Set share lifetime policies on a per division or project basis. Allow users only to create shares within limits specified.

Project End of Life Management

Create inheritance users and post-project data migration procedures.

Locked File Management

Control file locking behaviour and actions. Review and release locked files.

Project Space DLP master enable

Enable Data Loss Prevention engine for an individual project space. DataOps are queued for inspection and processed according to configured DLP policy.

User

Unlimited Project Spaces

Simply click a button to request a project space or grant users the right to create as many project spaces as they need.

Add members from any organisation

Anyone from any organisation can join a project space.

Send and manage membership Invites

Send a project space invite to anyone – select their access rights and their home page.

Project Manager Control

Project Managers control project members themselves without the need for administrators.

Project permissions

Set & manage individual project permissions for each users for every data element.

Role management

Control and organise user roles in your project space.

Access rights

Set & manage user access rights. Control rights down to individual file and folder level.

Data submissions and file requests

Create persistent project wide or individual information submission links, publish them and receives data directly into the specified folders.

File Locking

Lock a file with a single click. Project Managers can control access, such as restricting downloads, file viewing and sharing.

Granular permissions

Set permissions right down to the individual user and folder level or work with project wide permissions. Control rights to edit, share, view, create sub-folders, storage & file size, file locking, deleting and moving data.

Document retention

Enforce policies for time limits on document lifetimes. Set a TTL before automatic shredding and data destruction.

Limit and remove download rights

Control how many downloads share recipients are allowed. Remove or extend download rights at click of a button.

Project Expiry

Set project end-dates and a post-project migration policy.

Project Membership Expiry

Set expiry dates for individual project members.

Project Space Groups

Create and manage Project Space Groups. Instantly create group reports and audit controls.

Project Space Templates

Clone a Project Space’s permissions, members and other quotas to instantly create a new project space.

Project Space Requests

Allow users to request Project Spaces. Enables a simple button and pre-built form for users to apply for project spaces. Admins can deny, approve or request further information.

On-demand Project Spaces

Allows users to instantly create a Project Space. Admins can enable this feature based upon user division and cohort.

Project Space Transfers

Transfer Projects to new owners, schedule transfers at project expiry or manager retirement.

Drag and Drop securely from your desktop

Quickly and simply upload files between your local file manager and a project space.

Manager

Branded Project Spaces

Create branded headers and apply a custom design for each project space.

Bulk Share Cancellation

Instantly reset permissions and stop all shares from a project space.

Bulk File EOL editing

Extend and update file expiry for all files within a project space with a single click.

Want to know more?

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